Conditions of Hire
1. Regular bookings (weekly, fortnightly, monthly): Detail to be notified to the Booking Manager by telephone, writing or email, well in advance of the required dates. A contact name, address and telephone number is required. Regular users will usually be invoiced termly. Payment may be by cheque or BACS transfer.
Cancellations of single bookings more than 7 days in advance will not be charged. A 50% charge will be payable for cancellations of single bookings made 7 days or less from the time of the booking. 28 days notice is required of ceasing regular bookings at the Centre, and 28 days full fees will be charged if notice is not given. In the event of the Management Committee cancelling the booking, all fees for missed bookings will be refunded.
2. Casual bookings (parties, single bookings): A booking is confirmed on the return to the Booking Manager of the completed Booking Form with an accompanying cheque before the hiring. A deposit of £50 is required for all parties. This should be paid in the form of a separate cheque, which will be returned to you following an inspection to ensure that the premises have been left in a clean and satisfactory condition (cleaning materials can be found through the door next to the fire exit on the car park side of the hall).
Cancellations more than 7 days in advance will not be charged. A 50% charge will be payable for cancellations made 7 days or less from the time of the booking.
3. Provisional bookings may be made up to 12 months in advance, to be mutually confirmed 6 months in advance. Booking to be confirmed and HIRE CHARGE TO BE PAID IN FULL 28 DAYS BEFORE THE DATE OF HIRING. At the time of the booking the Hirer to state all requirements and shall pay any extra charges. Late bookings will be at the discretion of the Bookings Manager with full payment at the time of booking.
4. Capacity of Rooms:
A: Hall 100 theatre style 70 seated at tables
B: Youth Room Maximum 35
C: Committee Room Maximum 30
D: Lounge Maximum 25
This room is carpeted therefore no candles or craft activities are allowed
5. Kitchen Hire. The kitchen catering equipment must not be used unless specifically included in the hiring. If the kitchen is to be used then the Hirer must observe the requirements of health, safety and hygiene required by law
6. Use of rooms. The Hirer must ensure that only that part of the building hired is used and must observe any instructions given by the Management Committee concerning the area available. The hiring does not entitle the Hirer or anyone on his behalf to enter the premises at any other time than the specific hours for which the premises are agreed to be hired, unless prior permission has been obtained from the Management Committee, or the Bookings Manager. Sole use of building. Where a hire necessitates sole use of the building, a charge for the whole of the building will be made accordingly.
7. Proper use of facilities. The Hirer will be entirely responsible for the proper use of the facilities and must take all reasonable care to ensure that no damage is caused to buildings, furniture, fittings, contents, decoration or any equipment. No bicycles, roller skates, skateboards etc. to be used in the building. Low level soft ball games only are permitted in the Hall. No bolts, nails, tacks, screws, wires shall be driven into, or any sellotape or Blu-tac (or equivalent) stuck onto the premises. No candles or craft activities are allowed in the carpeted areas. Any decorations must be non-combustible and removed on the day of hire. .
CONDITIONS OF HIRE
8. Church Activities Priority. It should be noted that church activities will always have priority over bookings and occasionally we will be unable to confirm a booking until a later date because of a proposed church function. The Management Committee may refuse to let the Hall at any time without any reason being given.
9. CONDITIONS OF HIRING will be strictly adhered to. Any additional expenditure (arising from the failure of the Hirer to comply with these conditions) must be remitted by the Hirer.
10. Bye Laws and Fire Regulations. The Hirer shall be responsible for the performance and observation of all regulations and statutes laid down by the Local or other Authorities, Licensing Justices and the Fire Authority. Fire notices are posted by all doors in each room.
11. Alcohol will only be allowed on the premises at the Management’s discretion. Should permission be granted by the Management then the Hirer must, by law, either a) give alcohol free and not include it in the price of the ticket; or b) obtain the necessary TEMPORARY EVENT NOTICE as issued by St Edmundsbury Borough Council.
12. Public Entertainments Licence is not held on this building. The facilities are available for private functions only.
13. Insurance. The Hirer shall be responsible for making arrangements to insure against any third party claim against him and/or his organisation whilst using the Centre and its facilities.
14. The Hirer shall not sub-let.
15. Lawful use of premises The Hirer shall not use the premises for any unlawful purposes or in an unlawful way. They shall not do or bring anything on to the premises that may endanger the premises or its users, or contravene any insurance.
16. Good order and supervision. The Hirer is responsible for ensuring that good order and supervision is kept and that a proper number of attendants for the supervision of persons attending the hiring, as agreed with the Management Committee, and the protection of the premises, is maintained at all times. For parties, at least 6 adults aged over 25 must be present and take full responsibility for the party.
17. Loss or damage to property: The Management Committee shall not be responsible for any loss or damage to property, however caused, belonging to persons using the building.
18. Smoking is NOT allowed in the building.
19. No exits shall be blocked, chairs or obstructions placed in passageways, nor fire appliances removed or tampered with.
20. Oversight of the premises. Officers of the Church, members of the Management Committee, officers of the Borough Council, police officers and fire-service personnel and appliances shall be allowed free access to the building at any time and may terminate, forthwith, any hiring not properly conducted.
21. Centre reputation: The Hirer shall not imperil the reputation of the Centre as a Christian resource as defined in our User Policy.
22. Consideration for other users and the neighbourhood: The Management Committee requests that you act considerately towards any other hirers and people in the neighbourhood by keeping doors and windows closed and the volume at a reasonable level when music, live or otherwise is played.
23. Vacating the premises. All hirings to finish by 11.00 pm to allow adequate time to clear premises and to vacate by 11.30 pm. At the end of the hiring, the Hirer must ensure that they leave the premises and the site in a clean and tidy condition. All rubbish must be placed in the bins provided or the dustbins. Any furniture which may have been moved must be replaced. ALL WINDOWS in the hired area(s) must be CLOSED and made SECURE, ALL LIGHTS are to be SWITCHED OFF (please check toilet lights), and if you are the last person out you should LOCK THE PREMISES and CLOSE the car park gate. The KEY(S) should be RETURNED to the BOOKINGS MANAGER if they have been collected from her. All cars are to leave the car park
24. Termination of use of the building by the Management Committee may be called without notice, or compensation of the Hirer, if any breach, non-observance, or non-performance of these conditions is committed. The Management Committee may also terminate this Agreement without notice or compensation in the event of the building being found to be unfit for use, but will refund to the Hirer all payments made in advance.
Updated 27 April 2010